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Rapidex Self Letter Drafting Course Ebook Free Download
Rapidex Self Letter Drafting Course Pdf Free Download Windows 10

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Informal letters may have been the easier question to answer during an examination, but people can agree that formal or official letters hold a larger importance in our lives. There is a standard format that all official letters have regardless of the subject matter. Official letters are not to be confused for business letters.In order to understand the difference, search for an official letter sample online. There are a number of options available for your benefit!

What is an official letter?

Letters written with the intention of addressing complaints, queries; applications for jobs, leaves, permission or to officials for certain obligations, government purposes, or a simple correspondence between two institutions comprise official letters. They are written with very specific intent and purposes, addressing necessary concerns and requests.

Importance of official letters

It is very important to know how to write an official letter format, since it is based on this format that major aspects are addressed. There are many situations that arise in which an individual may need to address a variety of issues with an institution or when applying for their first job. A well written letter holds more weight than one would imagine; it definitely weighs on your ability to land the job you want.The importance of an official letter cannot be understated. In order for your letter to be appreciated and noticed, it has to be exceptionally well written. Mastering the art of writing a good letter for official purposes will prove to be extremely beneficial in the long run.

What is the purpose of an official letter?

They serve as a means of communication between two institutions, an individual and an institution, heads of department, etc.
Business proposals, invitations and requests can be made via these letters. Professional official letter template can easily accommodate company letterheads and logos which makes them perfect for business correspondence.
Used for requests and appreciation of various services.
Important for letters of introduction, cover letters, etc.
Serve as a source of evidence and documented proof for legal proceedings or simply to clear any misunderstandings.
Provides information regarding official conversations and transactions that have occurred between two consenting parties.
It promotes and sustains a sense of goodwill.
Establishes a means of communication and connection between those in correspondence.
Good format engages the reader and draws them towards the point of importance.
In reference to CV’s and cover letters, it establishes your communication skills.
It showcases your professionalism and establishes grounds for any communication.
Could provide a preventive measure or solution to a problem that has not been previously addressed. Thus, brings to light many issues that may not have been noticed.

Though used for a variety of purposes, the format remains the same. An official letter template is easily available online for downloading. By using this template, you can surely frame a letter that can help to address certain important issues. These templates are an ideal framework stating exactly how to deal with such letters and write the best of them. They are created by experts who aim at enhancing letter formatting and formulating abilities. Professional templates are available in a variety of user friendly formats like MS Word, MS Excel and PDF. Rapidex Self Letter Drafting Course Pdf Free Download

Rapidex Self Letter Drafting Course Pdf Free Download

How to write an official letter format

Regardless of the reasons for your letter, there is a standard format that you are required to follow throughout. The format must be neat, informative, simple and easy to understand. Simply search for an official letter example online for a more detailed idea. Below are the steps that are to be followed while writing an official letter:

On the top left hand side of the page, place the sender’s name, address and telephone number.
Right below that, write the date in full. For example, write 26th September 2016 instead of 26 – 08 – 2016 or 26/08/2016.
Once you have completed this, write the name, job title and address of the recipient.
The above should all be done on the left hand side of the page in capital letters.
The next line should state the reason for the letter; whether it is an application for a request or addressing a problem you are facing.
Dear Sir/Madam is reasonable salutation before you move on to the body or content.
When writing the content, the first paragraph should be warm and briefly addressing the reason for the letter. The second paragraph should state your purpose with various details and facts. While, the third paragraph should conclude your purpose of the letter, requesting due consideration.
End your letter with a simple ‘Thanking You’, ‘Sincerely’ or any other appropriate salutation followed by your name.
Beyond this, you may mention any attachments that you have placed along with it.
Leave enough space so that you can sign the letter without it looking cramped or untidy.
If you are unsure about how to write an official letter format consult professional templates for further guidance.

Writing an official letter for a government official

An official letter format to government differs, slightly, from any other official letter meant for a job application or complaint purposes. Below, are a few suggestions that you should focus on when writing a government related letter:

You should know the officials name, or at the very least his designation, so that you can address the letter appropriately.
Look up government related websites for information on the person you want to write the letter to. These sites will usually have an address attached to the person.
If you are not writing to any specific person, but a department, contact your Department of Homeland security for more information on how to get a letter through.
Letters may be filtered through many people before they reach the person concerned. In order for your letter to receive approval ensure that it is brief, polite, well-written, thoughtful and appropriately addressed.
Because of the filtration system, keep your letter brief and clear. Make your objective known with precision. This will hold the attention of whoever is reading it and they are more likely to pass it on to a higher authority.

Look through an official letter format sample befo